Job description

GREAT OAK VFA - Administrative Assistant

We are an industry leading Litigation Support Firm, comprised of a team of highly driven business, accounting and vocational professionals. We provide a full spectrum of litigation and economic support services to legal professionals and their clients across Canada.

We are looking for a highly motivated administrative assistant to join our dedicated team of professionals. This is a unique opportunity to gain valuable experience in a role that has regular exposure to lawyers, accountants, economists and insurance professionals. If you excel in a friendly, fast-paced environment, possess a strong work ethic and are passionate about customer service and delivering quality results then don’t delay, contact us today!

Job Summary

The Administrative Assistant reports to the President and will be responsible for assisting our professionals in managing our client’s files and workflow. The ideal candidate will be friendly, energetic, and self-motivated with strong computer skills and great attention to detail.

Responsibilities Include:

The Administrative Assistantshould have experience in managing time and tasks within a busy professional office environment and have the ability to focus on the priorities of a rapidly changing day.
The incumbent has excellent MS Office applications skills, especially Outlook, Word, Excel and PowerPoint; superb phone presence, organizational and time management skills and the ability to multitask effectively.
Independently manage client’s files through effective and professional communication with key stakeholders; legal representatives, accountants, and clients
Proactively monitors and responds to all client inquiries and is focused on delivering superior customer satisfaction
Coordinating document workflow including; sourcing documents, drafting, editing, and billing
Prepare and review bills, perform weekly review with Quality Assurance team to follow up on outstanding invoices
Handle client matters expeditiously, proactively, following-through on projects to successful completion with deadline pressures
Ability to think in a logical manner, demonstrate independent judgment and solve problems.

Qualifications

Bachelors or College degree an Asset
Working Knowledge of taxes, and Insurance Act an asset
Technically proficient in MS Office; Microsoft Word, Excel, Outlook
Strong analytical / organizational skills and creative problem-solving skills
Ability and motivation to work independently with minimal supervision, to work efficiently and manage time appropriately
Must thrive under pressure and prioritize efficiently while maintaining a high caliber of accuracy and attention to detail

No agencies please.

We offer a competitive compensation package, an entrepreneurial environment to learn and grow professionally.

Please forward your resume and cover letter by email. We thank all candidates for their interest, however, only those selected for an interview will be contacted.

Job Types: Full-time, Permanent

Pay: $20.00-$23.00 per hour

Expected hours: 37.5 per week

Benefits:

Extended health care
On-site parking
Vision care

Schedule:

Monday to Friday

Supplemental pay types:

Bonus pay

Education:

Bachelor's Degree (preferred)

Experience:

administrative assistant: 1 year (preferred)

Work Location: In person

Great Oak VFA

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