Job Summary:
The Office Administrator with Sales Experience plays a key role in overseeing administrative operations while also contributing to sales efforts. This position involves managing office tasks such as handling correspondence, organizing meetings, while also assisting with sales activities such as lead generation, customer inquiries, and order processing. The ideal candidate will possess strong organizational skills, attention to detail, and a background in sales.
Responsibilities:
- Office Management:
- Implement and maintain administrative systems, procedures, and policies to ensure office efficiency
- Ensure the office premises are well-maintained and organized.
- Administrative Support:
- Provide administrative support to staff members, including managing calendars, scheduling meetings, and making travel arrangements.
- Handle incoming and outgoing correspondence, including mail, email, and phone calls.
- Prepare and edit documents, reports, and presentations as needed.
- Sales Support:
- Assist with sales activities such as lead generation, prospecting, and customer relationship management.
- Respond to customer inquiries and provide product information and support.
- Process sales orders, invoices, and payments accurately and efficiently.
- Record Keeping:
- Maintain accurate records and files, both electronic and physical.
- Organize and maintain the office filing system.
- Assist with data entry and database management tasks related to sales and customer information.
- Meeting Coordination:
- Schedule and coordinate meetings, appointments, and events, including sales-related activities.
- Prepare meeting agendas, take minutes, and distribute materials as needed.
- Ensure meeting rooms are set up and equipped with necessary supplies and technology.
- Communication:
- Serve as a point of contact for internal and external stakeholders, including clients, vendors, and visitors.
- Communicate effectively with customers to address inquiries, resolve issues, and provide assistance.
- Relay messages and information accurately and efficiently.
Qualifications:
- A bachelor’s degree in business administration, marketing, or a related field is preferred.
- Proven experience in office administration and sales roles, with a minimum of [1] year of combined experience.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and CRM software.
- Excellent organizational skills, with the ability to prioritize tasks and manage time effectively.
- Exceptional communication and interpersonal abilities, both verbal and written.
- Demonstrated sales acumen, with a customer-centric approach and a track record of achieving sales targets.
- Detail-oriented mindset with a high level of accuracy in administrative tasks.
- Ability to work independently with minimal supervision and collaborate effectively within a team environment.
Job Type: Full-time
Pay: $20.00-$25.00 per hour
Expected hours: 40 per week
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Experience:
- Sales: 1 year (required)
- Administrative experience: 1 year (required)
Work Location: Hybrid remote in North York, ON M2J 4V6