Job Description Summary

UBC Sauder School of Business is one of the world’s leading business faculties. The school consistently ranks among the top 100 in the world and is recognized internationally for excellence in research and learning, an outstanding faculty and unmatched global partnerships. A collaborative and respectful culture within which all members of our community can thrive is a key principle in our strategic plan, and one that underpins our educational mission.

We acknowledge that UBC Sauder at the Vancouver Point Grey campus is situated on the traditional, ancestral and unceded territory of the Musqueam. We acknowledge that UBC Sauder at UBC Robson Square is situated on the traditional territory of the Musqueam, Squamish and Tsleil-Waututh.

The Facilities Assistant oversees the handling of various tasks with respect to day-to-day building operations, facilities, events and services for the UBC Sauder School of Business. This includes providing services to faculty, employees and students related to processing work orders/requests, material processing and deliveries, reporting deficiencies, placing/escalating trouble calls, handling building repairs and maintenance requests, assisting in the coordination of logistics for furniture installations and movement, ensuring classrooms are free of any deficiencies (e.g., correct number of chairs, tables arranged in an orderly fashion, garbage-free, etc.), identifying custodial issues/concerns, ensuring building safety practices are followed, reporting/following up on breaches of security and helping with logistics/set-up for events, etc. Daily responsibilities involve extensive contact with employees, faculty, students and external contractors, suppliers/vendors, etc.

This role requires flexibility in work schedule and hours, including working during evenings and weekends. Must be able to lift and move heavy objects (approximately 60 lbs.).

Work Performed

Liaises with faculty, employees and students to determine/understand their needs and then prepares, writes up and processes work orders/requests to provide recommendations on requested improvements/modifications to the facilities/buildings including cost estimates, scope of work, timing, etc. to ensure the facilities are maintained in good operating condition at all times.
Contacts the appropriate personnel to deal with maintenance problems (e.g., air-conditioning, carpentry, electrical, plumbing, heating, etc.) in an efficient, effective and timely manner.
Assists with office moves/renovations, installation and relocation for faculty, employees, visitors, etc. by working in conjunction with the Facilities Coordinator as well as with the Zone Facilities Manager (UBC Building Operations) to ensure space requirements meet the needs of the users at all times.
Conducts weekly building walkabouts throughout UBC Sauder buildings (Henry Angus, David Lam and the UBC Sauder Annex) and property and reports deficiencies; places trouble calls for the necessary repairs to ensure the properties are kept in good operating condition.
Ensures classrooms are free of any deficiencies (e.g., correct number of chairs, tables arranged in an orderly fashion, proper informational signage, garbage free, etc.) and makes the necessary rearrangements and/or placing the necessary trouble call(s) to correct/fix the situation.
Identifies custodial issues/concerns (e.g., unwanted garbage, dirty floors, messy classrooms, etc.) and addresses them with the Facilities Coordinator to ensure they are handled in an appropriate manner.
Places trouble calls to Building Services to inform them of emergencies, building repairs or maintenance issues that need immediate attention to ensure these items are handled promptly and in the appropriate manner.
Liaises with the Manager, Administration and Operations in matters relating to UBC Traffic and Security and reports/assists with follow-up on breaches of security issues/procedures to ensure a safe and secure environment at all times.
Assists with event set up and tear down within UBC Sauder buildings, including room configuration/reconfiguration, set-up/removal, etc.
Maintains storage rooms including inventory. Receives and processes material for the Faculty and determines the need for further storage and/or disposal to ensure proper usage of space/facilities.
Attends meetings to receive/exchange information regarding building operational issues (e.g., material processing, repairs, renovations, maintenance requests, etc.), event logistical support, etc.
Performs other related duties as required.

Minimum Qualifications

High school graduation plus related experience in building/facilities operations/maintenance. Minimum of two years of related experience.

- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own

- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

- Proven experience working in a University or large complex organization. Computer experience required Microsoft Office - Outlook, Word, Excel, Access, etc.

- Demonstrated ability to work independently as well as in a team environment.

- Effective oral and written communication skills.

- Excellent interpersonal and customer service skills with the desire to assist others.

- Ability to organize and prioritize work on a day-to-day basis, works as part of a team, multi-task and meet deadlines.

- Demonstrated ability to exercise judgement, initiative, discretion, diplomacy and tact.

- Ability to work well under pressure and adapt to changing priorities and/or schedules.

- Ability to maintain accuracy and attention to detail.

- Ability to analyze, problem solve and troubleshoot situations accurately and adopt an effective course of action.

- Ability to work flexible hours, including evenings and weekends.

- Must be able to lift and move heavy objects approximately 60 lbs.

Compensation

$4,314.00 CAD Monthly

Posting End Date

July 31, 2024

Note: Applications will be accepted until 11:59 PM on the Posting End Date

*Please apply directly through the UBC hiring portal - only successful applicants will be contacted for interviews*

UBC Sauder School of Business

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