Staff - Non Union

Job Category
M&P - AAPS

Job Profile
AAPS Salaried - Accounting, Level B

Job Title
Financial Analyst

Department
Portfolio 5 Academic Finance | Financial Services | Faculty of Medicine

Compensation Range
$6,551.00 - $9,418.83 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date
May 22, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

Sept 30, 2025

This position is located within a health-care facility, therefore, the successful candidate will be required to provide verification of full vaccination against Covid-19 provided prior to the start date, as required by a provincial health mandate.

This position is expected to be filled by promotion/reassignment and is included here to inform you of its vacancy at the University.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Description Summary

The role of the Financial Analyst is to support the Finance Manager by providing data analysis, preliminary hypothesis, and insights to support unit leaders in decision making. With direction from the Finance Manager, the role is responsible for budget preparation, reporting, and financial analysis and modelling.

Organizational Status

The Faculty of Medicine (FOM) is composed of nineteen academic basic science and/or clinical departments, three schools, and a number of research centres and institutes. The Faculty s annual consolidated budget is over $600 million including operating, research, special purpose, endowment and trust funds. The Faculty has approximately 2200 administrative support, technical/research and management and professional staff, as well approximately 650 full-time academic and 8500 clinical faculty members. Together with its partners including BC s six Health Authorities and their affiliated teaching hospitals, the Faculty provides innovative programs in the areas of health and life sciences through a province-wide delivery model. University-based teaching, research, and administrative sites include UBC Point Grey, UBC Okanagan, Diamond Health Care Centre, and the Universities of Victoria and Northern BC, home to our affiliated medical school training programs as well as other education centres. Faculty, staff and students are also located within our clinical academic campuses in hospital settings and other regionally based centres across the province.

Work Performed

Prepares budgets and projections on an annual and quarterly basis to help units better understand their resources and manage within their financial means.

Provides effective reporting, and comparing budget to actuals, and any additional analysis required by the unit heads.

Manages, develops and prepares complex models reports from various systems and sources using various software packages and tools to support financial decision making and analysis including hiring and new program development.

Monitors compliance with GAAP, UBC policies and tax regulations; monitors and evaluates internal controls for weaknesses and improvements; evaluates and makes recommendations on improving accounting and reporting systems and develops accounting processes and systems for the unit; participates in the development of new corporate systems through requirement definition, design and testing. Develops and implements financial policies and procedures to improve internal controls or increase efficiencies.

Develops year end accounting procedures and systems and trains others in ensuring these are managed correctly. Coordinates the unit year end general ledger and accounts payable processes including complex accruals and preparing proper documentation for external auditors.

Reviews research, special purpose, endowment and operating accounts for units to ensure that expenditures do not exceed the funding available. Provide consultation to account holders highlighting successes or areas requiring immediate action and establishes guidelines on sound financial practices to assist units in managing their funds. Provide strategic support to departments by identifying resolutions on financial issues including liaising with Central Finance to assist in resolving deficit issues.

Responsible for highly sensitive and confidential transactions and for dispute resolution for financial issues between units and central UBC, central FOM and third parties.

Provides financial advice and training to administrators, managers, investigators, heads and directors on policies and procedures and how to understand UBC ledger reports.

Drafts new policies and procedures as well as training material relating to financial policies, internal controls, expenditure reimbursements and related areas.

Consequence of Error/Judgement

The Financial Analyst is expected to work independently at a professional accountant level to produce a product that requires little detailed review. This position is key to maintaining the structure and data integrity which supports all financial reporting. Errors and poor decisions by this position could result in unreliable information or no information being available to effectively manage the finances of a large and very complex organization.

The accountability of this position requires the incumbent to deal effectively with the appropriate personnel, both professional and non-professional, at all such levels of involvement and responsibility, both within and outside the University.

Supervision Received

Reports to the Finance Manager.

Supervision Given

None.

Minimum Qualifications

Willingness to respect diverse perspectives, including perspectives in conflict with one's own
Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

Undergraduate degree in a relevant discipline and Two years of post-secondary education in financial management and enrolled in the CPA Professional Education Program (PEP) modules. completion of the CPA Accounting program (CA, CGA or CMA).Minimum of three years experience or the equivalent combination of education and experience.Experience managing general ledger activity, including but not limited to Accounts Payable, Cash Management, Accounts Receivable, Reconciliations and Financial Reporting. Experience in fund accounting, financial control and policy interpretation.
Experience working with different computer systems, including ERPs.
Experience managing staff. UBC FMS certification will be required.
Demonstrated financial, analytical and budgetary skills.
Ability to interpret data at a high level and to present findings developed from compilation of complex and possibly disparate financial data. Ability to consolidate financial data from various sources into financial statements and reports that are useful for management decision making.
Ability to analyze problems, identify key information and issues and effectively resolve.
Ability to analyze and reconcile accounts and to resolve discrepancies. Ability to maintain accuracy and integrity of accounting transactions and financial reporting.
Ability to perform complex analyses.
Ability to perform workflow analysis and process improvements.
Effective oral and written communication and interpersonal skills. Knowledge of University, Hospital and Health Authority accounting systems.
Ability to exercise judgment, discretion and diplomacy.
Ability to prioritize and work effectively under pressure to meet deadlines. Ability to work effectively independently with minimal supervision and in a team environment.
Ability to apply generally accepted accounting principles in an appropriate manner.
Ability to exercise judgment, tact discretion and confidentiality in all matters and to maintain effective working relationships with internal and external contacts. Knowledge of contracts, government and UBC policies and regulations, grant administration and procedures related to finance, payroll and audit.
Comfortable working with senior management. Able to communicate financial concepts to financial and non-financial managers and scientists.
Comfortable working in a fast-paced multicultural environment. Advanced Excel user.

UBC

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