Department: HR & Administration Department
Reporting to: · Head, HR&A
Employment Type: 6-Month Contract / Full-Time Permanent
Location: On-site in Downtown Toronto

Responsibilities:

Major Responsibilities:

Ensure Effective Communication:
Maintain smooth communication between HRA and other departments.
Uphold the functionality of internal systems.
Assist in Performance Appraisal Enhancement:
Aid in enhancing the bank's performance appraisal process.

Specific Accountabilities:

1. Website and Public Communication Channel Management:

Maintain and update Intranet and Extranet platforms.
Post and update web content.
Collaborate with internal IT for content, design, and functionality.
Research and evaluate interactive media software.
Write, modify, integrate, and test Website-related code.
Organize information and design website appearance.
Update public accounts as required.

2. HR&A Systems Maintainance and Staff Account Management:

Handle Teller card issuance and settings.
Manage safekeeping and destruction of cards.
Manage overtime, leave applications, and annual leave balance.

3. Human Resource Management:

Conduct performance planning with clear measurement and engagement tools.
Assist in performance review and analysis.
Administer HRMS system registration and maintenance.
Responsible for HR&A system maintenance, staff account management, and overseeing employee lifecycle events for smooth operations and accurate data management.
Update monthly HR data spreadsheet.
Internal Examination Platform Maintenance.
Provide reports to other departments and auditors.

4. Meeting Coordination:

Collect meeting materials and draft minutes.

5. Undertake Other Assigned Tasks:

Fulfill additional duties within the job scope as directed by the Head of HR & A.

Qualifications:

Undergraduate Degree.
Minimum 1 year of administrative or HR-related work experience or education.
Proficiency in Microsoft Office.
Ability to handle confidential information.
Self-starter and quick learner.
Fluent in English and Chinese (spoken and written).

Job Types: Full-time, Permanent, Fixed term contract
Contract length: 6 months

Benefits:

Company pension
Dental care
Disability insurance
Employee assistance program
Extended health care
Life insurance
Tuition reimbursement
Vision care

Schedule:

Day shift
Monday to Friday

Supplemental pay types:

Bonus pay
Overtime pay

Application question(s):

Are you proficient in both English and Chinese, as required by the job?

Education:

Bachelor's Degree (preferred)

Experience:

Administrative: 1 year (preferred)

Work Location: In person

Industrial and Commercial Bank of China (Canada)

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