Detailed Job Description

JOIN US IN CHARTING A COURSE TO A MORE SUSTAINABLE FUTURE

Join an organization that plays a critical role in Canada’s economy. At the Vancouver Fraser Port Authority, we focus on doing the incredible work it takes to become the world’s most sustainable port.

The Vancouver Fraser Port Authority is responsible for the stewardship of the Port of Vancouver, Canada’s largest and most diversified port. Our mandate as a Canada Port Authority, as set out by the Canada Marine Act, is to enable Canada’s trade objectives, ensuring goods are moved safely and responsibly through the Port of Vancouver. That means providing infrastructure and ensuring the safe and efficient movement of marine traffic and cargo within the port. It also means we carry out reviews of proposed activities and developments on federal port lands and waters to determine whether a project can go ahead without impacts to the environment and community that cannot be mitigated.

We are committed to diversity, inclusion, and sustainability. We believe in creating a workplace that reflects the richness of our community and empowers all employees to reach their full potential.

As the Payroll Assistant, your primary responsibility is to support the payroll function, including production of the bi-weekly and monthly payroll, processing benefit payments and remittances and secondarily, to support the payroll related impacts from employee changes, compensation or general human resources activities.

What You Do

Perform and support full cycle payroll processing functions in an accurate and timely manner, and deal with inquiries and resolve issues by contacting appropriate internal and external customers, etc.
Ensure adherence to current legislation, internal payroll policies and collective agreement provisions, and accounting principles and practices while maintaining complete and accurate payroll records.
Verify and review timesheets, ensuring accuracy and compliance with internal policies and relevant labor laws.
Calculate wages, bonuses, overtime, and other payroll components including any retroactive or other payments.
Troubleshoot any payroll processing issues (e.g., creating new codes, wage and benefit tables updates).
Perform reconciliation of accounts and remittances, create and enter journal vouchers, prepare month-end and year-end reports, and conduct all period-end responsibilities, as assigned.
Assist in preparing payroll reports, including year-end reports, payroll reconciliations, and payroll tax filings.
Ensure correctness and completeness of data transfer to and from other systems and communicates issues with the appropriate departments.
Assist in identifying and implementing process improvements, as required.
Stay up to date with payroll regulations, tax laws, and industry best practices to ensure compliance.

What You Bring

You have completed the Payroll Compliance Practitioner (PCP) certification from the National Payroll Institute or have completed one (1) year of part time studies in Accounting or Finance from a recognized technical institution or college.
You will possess a minimum of two (2) years of related experience in a computerized payroll system, preferably in a unionized environment, and have experience processing in-house payroll.
You will have excellent computer skills in spreadsheet applications (Excel) and word processing applications (Word).
You are a customer-oriented individual with excellent interpersonal and communication skills.
You are a team player with the ability to work effectively and positively with both staff and outside contacts.
You are highly analytical, with excellent organizational and problem-solving skills, with the flexibility to adapt and respond to changing workloads and priorities.
You possess strong numerical skills, excellent attention to detail, the ability to handle sensitive information confidentiality and the ability to think analytically while troubleshooting.

What We Offer

We offer a robust total rewards package including:

Market-competitive base salaries and variable incentive plan
Generous and inclusive benefits offering including retirement benefits plan
Flexible remote work program
Earned time off program
Paid vacation and personal care leave
Learning, development, and advancement opportunities
Onsite gym with towel service in a national landmark in the heart of Vancouver’s waterfront
Friendly, unique, and respectful workplace

Location: Vancouver, Canada

Job type: Bargaining Unit, Full-Time, Temporary, Hybrid.

Working environment: Normal office conditions.

This is Canadian-based employment, and it is expected that all employees maintain legal entitlement to work in Canada. Applicants selected to move forward in the hiring process may be subject to background checks, including but not limited to criminal record, credit, and/or reference checks.

At the Vancouver Fraser Port Authority, we are dedicated to employment equity and a workplace reflective of the diversity of our port community. We welcome applications from all qualified candidates including women, persons with disabilities, Indigenous peoples, and members of visible minorities. Reasonable accommodation can be provided in the selection process and while working with the port authority. If you require support applying to our openings, please contact us at careers@portvancouver.com.

We recognize and acknowledge that we are located on the traditional territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Nations. To learn more about our indigenous relations and commitment to reconciliation, please visit our website.

Vancouver Fraser Port Authority

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Payroll Assistant (Term for a period of up to 6-months)